Once mail items are scanned and uploaded into the PostScan Mail system, operators are able to key all mail items according to the recipient’s name and mailbox number.
Our system ensures that mail items are only handled when the mail is initially processed, and only thereafter, when a specific operation is requested. Our mailroom operations software and processes ensure that there is absolutely no redundant handling of mail items.
PostScan Mail was designed and developed for a convenient and easy to use digital mailroom experience. Your customers can access their secured mailbox using any web enabled device.
Once logged in, the mailbox displays sender name, status, dates received, and a thumbnail preview of each mail item.
The customer can then select mail items and request mailroom operations such as open & scan, recycle, shred, or forward.
PostScan Mail employs the following security measures:
PostScan Mail offers an array of mail item operations designed specifically for ease of use by your customers. They include:
Scan: Users can decide to scan the contents of their received mail. They also have the option to request to have all of their mail items to be opened and scanned automatically.
Recycle/Shred: Users may request to recycle, securely shred, or delete scanned copies of mail items.
Move to Folder: Users can create folders to organize their mail items. They can name each folder and select where they want each of their mail items to be stored.
Forward: Users may forward any mail item to any address worldwide. They can also transfer mail items to other users within their account or return a mail item to the PostScan Mail management software.
User Settings: With a click of a button, users can manage folders, create filters for automated operations, and submit a change of address form using our wizard.
Account Settings: Users can update credit card information; manage recipients; add new addresses; upgrade or downgrade their subscription; fill out the Postal Consent Form or Change of Address wizard.